Subject: IAGR 2019 Jamaica: Annual Members Meeting - Agenda and Reference Material

Dear IAGR Members,

On behalf of the IAGR Board of Trustees, it is my pleasure to invite you to this year's Annual Business Meeting being held in conjunction with the 2019 Jamaica Conference. In preparation for the meeting, please refer to the agenda shown below, the attached documents and the meeting materials available in the Members Portal.

Annual Meeting 2019

Please find the Agenda below (and attached) for the upcoming IAGR Annual Meeting scheduled for Wednesday, 02 October 2019, 3:30 pm - 5:00 pm at the Half Moon Resort in Montego Bay, Jamaica.

Jurisdictional Vote - Proxy / Jurisdictional Representative

There are Agenda Items that will require Jurisdictional approval. If any designated voting member is unable to attend the meeting, they may submit a proxy vote.  The IAGR bylaws state that “Each Jurisdictional member may designate another Ordinary Member to exercise the Jurisdictional Vote; or designate another Ordinary Member from that Jurisdiction to be the Jurisdictional Representative." [Section 3.1(C)(7)]

A separate email will be sent to provide instructions in regards to proxy voting.

Proposed Bylaws Amendments

The IAGR Board of Trustees continues its focus on creating a more transparent and effective organization for the benefit of all Members. As part of its stewardship, the Board has undertaken a review of the IAGR Bylaws to identify any new issues or practices that may require clarity and more efficient governance of operations.  

Under the leadership of Trustee Mabutho Zwane, Governance & Audit Sub-Committee Chair, there are no proposed amendments for your consideration. Please find the current Bylaws document attached as well as posted in the Members' Portal. 

Meeting Materials

For your reference, relevant business meeting materials are attached to this email plus large-sized documents are provided in the IAGR Members Portal under the section MEMBERS: Annual Business Meeting. We encourage you to review the materials prior to the October 02 meeting. If you have any questions, please contact me directly. If you have any difficulty accessing the portal, please email the IAGR Secretariat at .

We look forward to seeing you in Jamaica for our annual conference and meeting.

My best regards,

Trude Felde
IAGR President
On behalf of the IAGR Board of Trustees
IAGR Annual Members Meeting
Wednesday, 02 October 2019, 9:00 am local time 
Montego Bay, Jamaica

1) Welcome & Introductions

2) Approval of Minutes of Annual Meeting held in Copenhagen, Denmark on September 19, 2018

3) Report from the President

4) Report from the Treasurer

5) Update from Sub- Committees/ Working Groups

a. Communications
b. Membership
c. Technical Standards
d. Governance
e. Statistics

6) Items for Jurisdictional Members’ approval
a.  Appointment of Auditor/Accountant (reference: Bylaws Section 4.1)
b. IAGR Financial Statement and Audit Report (reference: Bylaws Section 4.1)
c. IAGR Electing Members for Board of Trustees (reference: Bylaws Section 4.1)

7) Any other Business

8) Presentation on Conference 2020

9) Comments from Incoming President

10) Comments from Outgoing President

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