IAGR 2018 Copenhagen: Annual Members Meeting - Agenda and Reference Material

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Subject: IAGR 2018 Copenhagen: Annual Members Meeting - Agenda and Reference Material

Dear IAGR Members,

On behalf of the IAGR Board of Trustees, it is my pleasure to invite you to this year's Annual Business Meeting being held in conjunction with the 2018 Copenhagen Conference. In preparation for the meeting, please refer to the agenda shown below, the attached documents and the meeting materials available in the Members Portal.

Annual Meeting 2018

Please find the Agenda below (and attached) for the upcoming IAGR Annual Meeting scheduled for Wednesday, 19 September 2018, 2:30 pm - 3:30 pm at the Hotel Scandic Copenhagen in Copenhagen, Denmark.

Jurisdictional Vote - Proxy / Jurisdictional Representative

There are Agenda Items that will require Jurisdictional approval. If any designated voting member is unable to attend the meeting, they may submit a proxy vote. The IAGR bylaws state that “Each Jurisdictional member may designate another Ordinary Member to exercise the Jurisdictional Vote; or designate another Ordinary Member from that Jurisdiction to be the Jurisdictional Representative." [Section 3.1(C)(7)]

A separate email will be sent to provide instructions in regards to proxy voting.

Proposed Bylaws Amendments

The IAGR Board of Trustees continues its focus on creating a more transparent and effective organization for the benefit of all Members. As part of its stewardship, the Board has undertaken a review of the IAGR Bylaws to identify any new issues or practices that may require clarity and more efficient governance of operations.

Under the leadership of Trustee Mabutho Zwane, Governance & Audit Sub-Committee Chair, a Memorandum has been prepared to provide a summary of the proposed amendments for your consideration. Please find this document attached as well as posted in the Members' Portal. A link to the current Bylaws (approved 2016) is provided below in the Agenda section.

The Proposed Amendments will appear on the Agenda for the Annual Members Meeting in Copenhagen on September 19th, 2018 for discussion followed by Jurisdictional Member vote. We thank our members in advance for your time to give careful review of the proposed amendments in preparation of the Meeting.

Meeting Materials

For your reference, relevant business meeting materials are attached to this email plus large-sized documents are provided in the IAGR Members Portal under the section MEMBERS: Annual Business Meeting. We encourage you to review the materials prior to the September 19th meeting. If you have any questions, please contact me directly. If you have any difficulty accessing the portal, please email the IAGR Secretariat at iagr@iagr.org .

We look forward to seeing you in Copenhagen for our annual conference and meeting.

My best regards,

Dale Fuga
IAGR President
On behalf of the IAGR Board of Trustees

IAGR Annual Members Meeting
Wednesday, 19 September 2018
Copenhagen, Denmark

1) Welcome & Introductions

2) Approval of Minutes of Annual meeting held in Johannesburg on October 17, 2017

3) Report from President

4) Report from Treasurer

5) Update from Sub-Committees/Working Groups

a. Communications

b. Membership

c. Multi-Jurisdictional Business Form

d. Technical Standards

e. Governance

f. Statistics

6) Items for Jurisdictional Members’ approval

a. Amendments to IAGR Bylaws (reference: Bylaws Section 4.1)

b. Appointment of Auditor/Accountant (reference: Bylaws Section 4.1)

c. IAGR Financial Statement and Audit Report (reference: Bylaws Section 4.1)

d. IAGR Electing Members for Board of Trustees (reference: Bylaws Section 4.1)

e. IAGR Office Holders for 2018/2019

President (reference: Bylaws Section 5.3)
Vice President (reference: Bylaws Section 5.3)
Treasurer (reference: Bylaws Section 5.3)

7) Any Other Business

8) Presentation on Conference 2019

9) Comments from incoming President

10) Closing comments from outgoing President

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Subject: IAGR 2018 Copenhagen: Annual Members Meeting - Agenda and Reference Material