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Port Authority is seeking an Administrative Assistant COO – Transportation to perform all administrative support functions of a responsible and confidential nature for the Chief Operating Officer – Transportation and to support the Operations staff in their administrative needs.

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Essential Functions:  

• Take and transcribe dictation, often of a confidential nature; prepare reports/presentations by gathering and summarizing data and preparing graphics and spreadsheets; produce high-quality e-mails and messages to individuals at all levels of the organization. Type all administrative/legal documents; ability to write and communicate in a clear, concise manner and to proofread and pay attention to details; answer all non-routine correspondence and assemble highly-confidential and sensitive information; respond to routine correspondence and prepare letters for the Chief Operating Officer’s review, using supplied office equipment and/or software.
  
  
• Provide administrative support by organizing and expediting the flow of work through the Chief Operating Officer – Transportation’s office; communicate assignments and instructions from the Chief Operating Officer – Transportation (COO) to various individuals and/or departments and obtain information and initiate follow-up, as required.
  
  
• Maintain and schedule complex and detailed appointment calendars, including prioritizing and screening using own discernment; coordination and logistics of both internal and external meetings, including all aspects of the Operations Team Meetings, with maintenance of agenda items and minutes, along with follow-up on action items, as necessary.
  
  
• Create the monthly Operations Division Board Report by compiling information received from direct reports to the COO – Transportation, inserting Excel charts and graphs, and obtaining approval from COO – Transportation, with submission to the office of the Chief Executive Officer before the deadline.

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To view the complete job description
and learn how to apply, click here. (PDF)

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