As a requirement of our rules, a general meeting cannot transact any business other than what is specified in this notice. The business of this annual general meeting will comprise:

1. Members present & apologies

2. Minutes of the last meeting

3. Report on the year and future plans: A look back at what we’ve achieved and a receipt of the reports of the Board.

4. Presentation of accounts 2024/2025: The receipt of the accounts and balance sheet.

5. Application of profits: A formal consideration of the application of any profits of the Society.

6. Auditor Resolution: We are making a proposal to: “dis-apply the requirement to appoint an auditor in line with the Co-operative and Community Benefit Societies Act 2014”.

7. Board Election: The election of the Board of Directors for the coming year. We are particularly keen for Carbon Co-op members from under-represented groups to stand for election. We want our board to reflect the rich diversity of the communities we serve, and we warmly welcome the fresh perspectives you can bring! If you are interested in standing, please express your interest here.

The Formal Details

• Voting: Each member has one vote on any question decided at the general meeting. We will arrange for an online voting system for members.

• Quorum: To make our decisions official, we need a quorum of 15% of Carbon Co-op member or 15 members, whichever is lower - although we hope to see many more of you!

• Proxies: If you cannot make it, you can still have your say! A proxy may be appointed by a member to represent them, speak, and vote on their behalf. We have created a form to simplify the proxy process.

  • A proxy does not need to be a member.

  • To appoint one, you must provide a valid appointment in writing to the board at least two clear days prior to the meeting.

  • Please note that a single proxy may not act for more than three members.

Register now to receive joining instructions for the AGM by email

Thank you for being such an essential part of Carbon Co-op. We look forward to seeing you online for the AGM, and in person later this summer!